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ImagineArt Teams lets you consolidate your creative workflow by sharing a single subscription and credit pool across multiple accounts. It’s built for agencies, studios, classrooms, and creator groups who need centralized billing and shared resources. Every team member logs in with their own individual ImagineArt account. Teams simply connects those accounts under one shared plan and credit balance.

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How Teams work

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One owner creates the team and pays

The Team Owner creates the team through their account. The owner controls billing, owns all invoices, and is the only person who can change the plan or purchase top-ups.
2

Invite members up to your seat limit

The owner sends invitations to collaborators. Each plan sets a maximum number of seats — including the owner’s seat — so you can only add members up to that limit. Members join via an invite link and use their own ImagineArt login.
3

All members draw from a shared credit pool

The team has a single shared credit pool. Any member — owner or otherwise — can spend credits from it. All plan credits and any top-ups purchased by the owner go into this same pool.
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Owner manages plan changes and top-ups

If the team runs low on credits, only the owner can buy top-ups or upgrade the plan. Members have no access to billing controls.

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Roles and permissions

Team OwnerTeam Member
Creates the team✓—
Invites and removes members✓—
Upgrades or downgrades the plan✓—
Purchases credit top-ups✓—
Owns invoices and billing details✓—
Uses shared credits to generate content✓✓
Accesses plan features✓✓

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Seats (member limits) by plan

Your plan determines the maximum number of people who can be in your team, including the owner.
PlanMaximum seats (including owner)
Standard3
Ultimate6
Creator20
Seat counts and pricing can change. Always confirm the current limits on the Subscription page and the Teams plan page before purchasing.
If you need more seats, upgrade to a higher plan. If you downgrade, you’ll need to remove members until your team size falls within the new plan’s limit.

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Credits, refresh, and top-ups

All monthly plan credits go directly into the team’s shared credit pool. Top-up credits purchased by the owner also go into the same pool. Subscription credits refresh monthly and do not roll over. Top-up credits never expire. If the team runs out of credits mid-cycle, the owner can purchase a top-up to replenish the shared pool without waiting for the next renewal. For more detail, see Understanding Credits.

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Creating or joining a team

  • To change your team/workspace, start by navigating to the top left corner of your screen.
  • Click on the team name dropdown located beside the upgrade button. This action will open a dropdown menu where you can choose from the teams you are already a part of.
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  • If you are looking to create a new team, select the option to create a new one.
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Provide the name and description for this team and it will create your dedicated workspace. You can optionally also select or upload a team icon. This will be displayed in the team profile picture beside its name.
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Once you have successfully created a team, you will be greeted with a confirmation pop-up. This will include an invitation link that you can copy and distribute to the relevant individuals you’d like to add to your team. Alternatively,** you can manually invite members by entering their email addresses into the invitation field**, streamlining the process.
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To reopen the invitation popup, click the invite button next to the desired workspace name.
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Once a user requests access using your invitation link, the workspace admin will receive a notification. The admin can then review the pending request by accessing the teams dropdown. Here, admins have the ability to **accept or decline **the request, ensuring that only the appropriate individuals gain access to the collaborative workspace.
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All assets created in a shared workspace will be visible to all individuals in that workspace

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Team Comments

Each team member can** leave comments on assets generated by other members in the workspace**. Simply click on the asset you want to leave a comment on and go to the comments tab. These comments are visible to all team members, allowing for collaborative feedback and discussion.
Comments
Once addressed, comments can be marked as resolved, ensuring the team maintains clear and organised communication around their shared projects. The comment can be resolved/ deleted by the person who left the comment or replied to by team members.
Comments2

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Setting Credit Limits per Member

Administrators have the ability to set monthly credit limits for individual team members, or they can choose to allow members to use unlimited credits. When monthly credit limits are set for a member, their usage is automatically reset at the beginning of each month, allowing for consistent and manageable tracking of credit consumption over time. To edit the monthly credit limit of your team members, simply go to your workspace settings:
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Here, you can monitor detailed metrics, including total credits remaining, available seats and are able to invite members for team space. Click on “Manage Access” beside the invite members button:
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To edit individual credit usage limits, navigate to the member’s section in the workspace settings. Each member’s usage limits are clearly displayed on this page. By clicking on a specific member, you can edit the respective field to adjust their monthly credit limit.
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Multiple teams per account

You can belong to more than one team at the same time. Each team operates as a completely isolated workspace with its own subscription and credit pool. Example: You can be the owner of one team for your studio while also being a member of a client’s separate team. Those two teams have entirely separate subscriptions and credit balances — activity in one does not affect the other.

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Frequently asked questions

No. Only the Team Owner manages billing. Members have no visibility into or control over payment methods, invoices, or plan changes.
Generation stops for all members until credits are replenished. The owner can buy a top-up to add credits to the shared pool immediately, or upgrade the plan for a larger monthly allocation.
Yes. If you belong to multiple teams, you can switch between them using the team dropdown in the top-right corner of the platform. Each team’s credits and settings are completely separate.
Ownership is tied to the account that created the team and holds the billing relationship. If you need to transfer ownership or restructure your team, contact support@imagine.art.
The team’s shared subscription ends along with the owner’s plan. Members lose access to plan features and the shared credit pool until the owner renews or the team is re-established under an active subscription.
Yes. You can create and own multiple teams from a single account. Each team has its own billing, seat limit, and shared credit pool.
Need help with Teams setup or billing? Email support@imagine.art.